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Summer/Winter Camp Application

Summer/Winter Camp Application

Thank you for applying to Access English!

We guarantee you'll make the most of your learning with our experienced teachers, excellent nationality mix, small classes, great location, and lots of activities.

5 easy steps to apply

1

Fill this form, starting in the next page. Add as many details as possible.

2

Pay the application fee by credit card or bank transfer.

3

Wait for an invoice and notice of acceptance from ACCESS International (by email).

4

Pay your tuition fees by credit card or bank transfer

IMPORTANT: We cannot reserve a place for you until we receive your deposit payment.

When we receive your payment, we will send your Letter of Acceptance (if required).

5

Use your Letter of Acceptance to apply for a visitor visa (if needed).

Application

CAN $520 partially-refundable deposit per student is required before we can process the application ($500 app fee + $20 credit card surcharge).

  • Before completing this application form, please carefully read our Refund Policy and Conditions. CAN $175 from each student's deposit is non-refundable. The remaining will count towards your tuition fee payment, and is only refundable in case of a visa denial.
  • This application form can only be completed online.
  • Unfortunately, we cannot send any letters of acceptance before receiving the deposit payment.

Please note that only siblings are allowed on the same application form. If the children are not siblings, please fill one application for each child, otherwise your application will not be processed. If you have any questions, please contact us.

Please note that only siblings are allowed on the same application form. If the children are not siblings, please fill one application for each child, otherwise your application will not be processed. If you have any questions, please contact us.

Junior Participant # 1

Home Address

Junior Participant # 2

Home Address

Junior Participant # 3

Home Address

Junior Participant # 4

Home Address

Parent Information #1

Parent Information #2

Emergency Contact Information

Accommodation

Thank you for selecting Residence/Dormitory as your accommodation option. We will contact you shortly for confirmation of preferences.

Homestay

While we try to fulfill homestay preferences, we cannot make any guarantees (except in the case of allergies).

Placement Preference

Legal Guardian/Custodian while in Canada

Arrival Details

IMPORTANT INFORMATION FOR JUNIOR PARTICIPANTS IN THE SUMMER ENGLISH LANGUAGE CAMP:

Travel information about

 

There is an additional fee of $150 added for all Unaccompanied Minors. This is in addition to any fees charged by the airline.

The airline may require your child to travel as a UM (Unaccompanied Minor). Please check with your airline. If your child is travelling as a Unaccompanied Minor, it is very important that you inform us for the following reasons:

  1. Arrival:
    All Unaccompanied Minors MUST be met at the airport by the same person you name on the UM form. The person meeting your child must show photo ID to airline staff. The child will not be released to any other person. Therefore, it is necessary for us to give you the name of the person who will be meeting your child upon arrival.
  2. Departure:
    All Unaccompanied Minors MUST have a Canadian (18 years or older) WAIT AT THE AIRPORT with them until 10 minutes after their flight has departed. If your child is travelling as an Unaccompanied Minor, it is necessary for us to arrange a person who can WAIT with your child at the airport. Keep in mind that this person must wait for 2 – 3 hours.

Total Costs

Your payments will be processed by Flywire, offering flexible payment methods from 220 countries supported by banking partnerships globally.

Your payment processing surcharge will be applied by Flywire, and varies according to the method of payment (credit card or wire/bank transfer) and country you will be paying from.

This is an approximate cost. After you submit this form, and pay the application fee, we will review your application, and send you a link so you can make the full tuition payment.

Refund Policy

ACCESS must be notified in writing about any changes or withdrawals. In all cases, the Application Fee (CAN $520) is non-refundable.

Refunds to students who enrolled through a representative must be collected from the representative. ACCESS cannot be responsible for any additional fees charged by agents.

DENIED VISA:

Students to whom admittance to Canada has been refused are entitled to a refund of all prepaid fees, except for CAD $520 (application fee portion).

Students must notify the school in writing and return the original Letter of Acceptance and original letter of denial from the Canadian immigration authorities. The school must be notified in writing at least 14 days before the course start date or a CAD $200 cancellation fee will be charged. If less than 14 days prior to start date, one month homestay may be charged.

If the school is notified of a denied visa on or after the course start date, a refund is given according to our policy below.

WITHDRAWAL/DISMISSAL*:

30 days or more before start date 70% refund
Less than 30 days before start date 60% refund
On or after course start date No refund

There will be no refunds or extensions for late arrival, failure to arrive, early departure, or early dismissal.

Accommodation Cancellation:

Each residence / apartment has its own cancellation/refund policy. Some are more strict than others.

It is your responsibility, if you are staying in residential accommodation or an apartment, to ask ACCESS for policies at time of contracting.

Most offer no refunds after check-in.

Homestay: no refunds after check-in. ACCESS will provide one host family change if Homestay Coordinator feels it is warranted. There is no refund for early departures or dismissals.

Conditions

  1. All participants are responsible for obtaining their own visas or documents allowing them to enter and remain in Canada.
  2. All participants under the age of 18 must be accompanied by a parent, or have a legal custodian in Canada. It is the responsibility of the parents to ensure that all Custodial forms are filled out, notarized, and sent to ACCESS in a timely manner.
  3. Participants must respect all rules set by their host family, ACCESS, and their custodian.
  4. Any damage to ACCESS or host family property will be charged to the student.
  5. Although ACCESS strives to maintain the originally planned activities, schedules, and services, the program is subject to change due to special circumstances.
  6. ACCESS, or its appointed agency, will select a host family from those available, based on the information provided on the homestay application form, and cannot guarantee that all personal preferences will be met.
  7. ACCESS will not be responsible for loss, damage, or theft of any student’s personal belongings.
  8. ACCESS reserves the right to dismiss, without refund, any student who, after being warned and asked to correct his/her inappropriate behavior continues to act in an inappropriate manner either at the school or in any ACCESS arranged accommodation.
  9. The legal drinking age in Ontario is 19 years. All participants under the age of 19 years, under no circumstances, are to consume alcohol.
  10. Participants under the age of 18 years must abide by all rules set out by ACCESS and their custodian. Any participant repeatedly breaking rules may be sent home without refund. Any additional travel costs incurred will be charged to the participant’s parents.
  11. Participants must abide by the conditions outlined above. ACCESS International reserves the right to dismiss, without refund, any participant failing to abide by these conditions.

Activitiy Waiver

Exclusion of Liability - Assumption of Risk

As a condition of involvement in all activities at ACCESS International English Language Centre, the student assumes all risk of person injury, death, or property loss resulting from any cause whatsoever, including but not limited to the inherent risks of these activities, use of equipment, collision with man-made or natural objects or other students, travel within or beyond designated boundaries, or negligence, breach of contract, or breach of statutory duty of care on part of ACCESS International and its employees, directors and agents. The student agrees that ACCESS International and its employees, directors and agents shall not be liable for any such personal injury, death, or property loss and release ACCESS International and its employees, directors and agents and waive all claims and respects thereto. This includes all transport to and from these activities arranged by ACCESS International and its employees, directors, and agents.

This means that the student is fully responsible for anything that happens during activities organized by ACCESS. The student does not have to do any activity he/she does not want to. It is the student's responsibility to ensure he/she has adequate insurance coverage.

Electronic Signature (eSignature)

I consent and agree that by using a key pad, mouse or other device to select an item, button, icon or similar act/action while using any electronic service Access English International English Centre offers; or in accessing or making any transactions regarding any document, agreement, acknowledgement, consent, term, disclosure, or condition constitutes my signature, acceptance and agreement as if actually signed by me in writing. Further, I agree that no certification authority or other third party verification is necessary to validate my electronic signature; and that the lack of such certification or third party verification will not in any way affect the enforceability of my signature or resulting contract between me and Access English International English Centre.

Application Fee Payment

Your application fee for will cost CAD $.

The application fee will be deducted when you receive the link to pay for the full tuition.

Confirmation

After you submit this form, you will receive the tuition and accommodation payment instructions in your e-mail. Please make the payment within 48 hours of submitting the form.

Electronic Signature

I understand and agree that writing my full name in the field below will be considered the same as a handwritten signature, and will be legally binding.

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